Breaking Down PIFs and CEs for Webinars

Distance Learning & Web Coordinator, Texas/Oklahoma AETC

Why has distance learning become so popular?  We believe that it’s not just the “new kid on the block,” it’s the new way to learn and share information without having to travel. It’s cost effective, easy to use, and most of all, it’s convenient!   

TX/OK AETC is currently offering 45 web-based trainings!  Some are offered via Adobe Connect and Adobe Captivate (software designed for self-paced learning), and some are offered through DVD recordings, in collaboration with other agencies and centers.  We began our distance learning initiative in 2010 with the purchase of Adobe Captivate.  That first grant year, approximately 20% of our participants engaged in our web-based trainings.  Now in our second year, approximately 50% of our participants engage in our web-based trainings.  With the help of the NEC Survey Center, we were able to connect electronic Participant Information Forms (PIFs) and evaluation forms to the front and back-end of each training module.  Positioning PIFs at the beginning of web-based training ensures that we receive 100% return on PIFs.

We were successful in conducting CE tracking via the NEC Survey Center, as well.  In 2011 we hosted the Women & HIV Webinar Series – five, one-hour sessions, which were broadcast LIVE via Adobe Connect. We offered free CME and Social Work CE credits.  At the time, the CME office with which we collaborated did not offer an electronic method of collecting contact information for those users requesting CEs.  Utilizing the NEC Survey Center, we were able to create a series of surveys that linked to each other in an easy-to-follow format. The steps we used are as follows:

Step 1: Participants completed the PIF as an entrance point into the web training.

Step 2: At the end of the training, participants were asked to complete an evaluation form.

Step 3: After completing the evaluation form, participants were able to request CEs. Those requesting CEs were routed to a post-test (via Adobe Captivate).  If the participant failed the post-test (percentage/points set by the user), he/she was re-routed back to the beginning of the module to try again. 

Step 4: If the participant passed the post-test, he/she was directed to the CE request form, after indicating what type of CE was desired.

Step 5: TX/OK AETC then downloaded the CSV file from the NEC Survey Center on the first of each month, and then emailed the list to the CE office. 

Step 6: The CE office in turn mailed the appropriate certificates directly to the participants.

Currently we’re using Survey Monkey instead of the NEC Survey Center in order to create customized surveys.  We are also using Virtual Forum for online registration, PIFs, and evaluations. We use these systems together for our web-based trainings.

What has been your experience with on-line trainings? How have you been able to integrate PIFs into web-based trainings and are you able to receive online CE requests?

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